FORMS

APPLICATIONS

New Bank Application

• Interagency Charter and Federal Deposit Insurance Application

Fiduciary Foreign Trust Company Application

• Fiduciary Foreign Trust Company Application

Shell Bank Application

• Shell Bank Charter Application
• Interagency Biographical and Financial Report

Merger Application

• Interagency Bank Merger Act Application
• Interagency Biographical and Financial Report
• Bank Merger Application  (ARM 2.59.1001)
• Bank Merger Application Procedure (ARM 2.59.1002)

Conversion Application

• Application for Conversion of an Existing National-Chartered Bank to a State-Chartered Bank

Branch Application

• Uniform Interstate Application / Notice (New Branch Application)
• Request for Summary Approval of Branch
• Notice of Relocation of Bank Branch
• Notice of Closure of Bank Branch

 Loan Production Office

• Application to Establish a Loan Production Office
• Notice of Relocation of a Loan Production Office
• Notice of Closure of a Loan Production Office

Change in Control

• Application for Change in Control

REPORTING FORMS

• Oath of Directors*
  • Please note that all Directors must take and subscribe to an oath annually and submit a signed form to the Division. In cases where a new director joins mid-year, only that new director is required to take and subscribe to the oath and submit their signed form; the entire board does not need to sign.
• List of Officers and Directors
• Report of Declaration and Payment of Dividend*
• Dividend Approval Request Form*
• Assessment Report Form
• Report of Service and Technology Providers

*This form is put forth as guidance only.  Banks have the flexibility to use these forms or present the required content in an alternative format.

 APPENDICES

• Bank Record Retention Periods - ARM 2.59.111 - Appendix A - Adopted 06/02/2014
• Methods and Models for Calculating Credit Exposure from Derivatives or Securities Financing Transactions - ARM 2.59.129 - Appendix A

 INSTRUCTIONS

• File Transfer Service Instructions
• MT Drive Instructions
• Technology Based Notarization

 SURVEY

• Post-Examination Survey

 MEMORANDUMS & OPINIONS

• Advisory Opinion - February 6, 2018
• Bank Owned Life Insurance Memorandum - December 12, 2012

APPLICATION FOR NEW STATE-CHARTERED MUTUAL ASSOCIATION

• Interagency Charter and Federal Deposit Insurance Application
• Interagency Biographical and Financial Report

BRANCH APPLICATIONS 

• Uniform Interstate Application/Notice (for new branch)
• Notice of Closure of Mutual Association Branch
• Notice of Relocation of Mutual Association Branch
• Request for Summary Approval of Branch
• Temporary Emergency Branch Closure (48 hours or less)
• Emergency Branch Closure (more than 48 hours)

LOAN PRODUCTION OFFICE APPLICATIONS

• Notice of Closure of a Loan Production Office
• Notice of Intent to Establish a Loan Production Office
• Notice of Relocation of a Loan Production Office

• Oath of Directors (This form is put forth as guidance.  Mutual associations may use this form or provide the required content in an alternative format.)
• List of Officers and Directors
• Assessment Report Form

APPENDICES

• Mutual Association Record Retention Periods - Appendix A to ARM 2.59.2022  (dated July 14, 2021)
• Derivatives and Securities Financing Transactions, Calculating Credit Exposure - Appendix A to ARM 2.59.2069 (dated July 9, 2021)

APPLICATION

• Application for a New Credit Union
• Federal to State Charter - Conversion Process Overview

 REPORTING FORMS

• Report of Credit Union Management
• Liabilities of Directors and Committee Members
• Assessment Report Form

ORGANIZATIONAL DOCUMENTS

• Model Bylaws
  • Please provide the following to the Division when submitting amended bylaws for approval.
    • Clean version of new bylaws
    • Copy of old bylaws
    • Redlined version - Provide source for amended language (i.e. DBFI model bylaws, NCUA model bylaws, etc.)
• Bylaw Statutory Reference
• Model Articles of Incorporation

RECORD RETENTION

• Credit Union Record Retention Schedule - Appendix A to ARM 2.59.405 - Effective 08/11/2014

INSTRUCTIONS

• File Transfer Service Instructions
• MT Drive Instructions
• Technology Based Notarization

EXAMINATION SURVEY

• Post-Examination Survey

Before completing a form for submission, it must be downloaded to your computer.

• Mortgage Loan Origination Disclosure  (PDF)
• Mortgage Loan Origination Disclosure  (Word)
• Mortgage Loan Originator Renewal or Reinstatement Form
• Mortgage Company/Branch Renewal Form
• Bona Fide Not-For-Profit "BFNP" Certification
• Montana State Requirements and Checklists
• Broker Loan Application Spreadsheet

Before completing a form for submission, it must be downloaded to your computer.

• Mortgage Company/Branch Renewal Form
• Montana State Requirements and Checklists

Forms can be found on the NMLS website and the Division website.

Montana State Licensing Requirements

Annual Report

Annual Report - The Annual Report must be filed on or before February 15 ( IMPORTANT: Save form to your PC and open in Adobe Reader or Acrobat. Form will not work properly if opened within internet browser.) Please read the instructions before completing the report.

Document Samples/Fee Disclosure

Please upload into NMLS samples of any documents/contracts provided to Montana consumers. Please also type up on the company letterhead a list of fees as listed in ARM 2.59.302. Or you may use this sample form.

• Consumer Information Pamphlet
• Annual Report Form

• Annual Financial Statement and Escrow Activities Report (Due April 30th)
• Annual Escrow Report Memorandum Regarding Financial Statements

• Complaint FAQs
• Complaint Form
  NOTE: This form must be downloaded and saved to your computer before filling out and clicking the submit button. (Click here to download the latest version of Adobe Reader.)